Executive Assistant to the Site Director – Cebu City
Job Title: Executive Assistant
Location: Cebu, Philippines
Job Type: Full-time, Onsite
Company Overview
CSV Now, with a solid footing as a talent acquisition consultant for Silicon Valley startups, now steps into the BPO arena, offering bespoke solutions to small and medium-sized ventures. Here's a chance to thrive in a fresh, upwardly mobile BPO setup, pioneer growth, and carve out a lucrative career journey with CSV Now. We are currently seeking a motivated Executive Assistant to join our team in the Philippines.
Role Overview
Executive Assistant to the Site Director
(With Audit & Compliance Experience – ISO, HIPAA, PCI)
We are looking for a highly organized and reliable Executive Assistant who can directly support the Site Director and help manage compliance-related tasks, vendor coordination, and executive priorities. This role requires someone detail-oriented, professional, and confident in communicating with vendors and clients.
Key Responsibilities
Executive Support
- Manage calendar, meetings, and schedules
- Draft emails, memos, and official communications
- Prepare meeting minutes and track action items
- Follow up on deadlines and deliverables
- Maintain confidentiality at all times
Audit & Compliance Support (ISO, HIPAA, PCI)
- Assist in preparing documents for audits
- Organize and maintain compliance records
- Track audit findings and corrective actions
- Ensure proper documentation and version control
- Coordinate with departments for audit requirements
Vendor & Client Coordination
- Communicate professionally on behalf of the Site Director
- Follow up on contracts, NDAs, invoices, and service agreements
- Coordinate compliance requirements with vendors
- Represent leadership when needed
Document Control
- Maintain organized digital and physical filing systems
- Ensure structured file naming and proper storage
- Safeguard confidential and sensitive information
Qualifications
- Experience handling ISO, HIPAA, or PCI audits (preferred)
- Strong organizational skills
- Excellent written and verbal communication
- Able to confidently communicate with vendors and clients
- Detail-oriented and deadline-driven
- Trustworthy and able to handle sensitive information
- Proficient in Google Workspace or Microsoft Office
- Able to work independently with minimal supervision
We Are Looking For Someone Who Is
- Proactive and anticipates needs
- Highly organized and structured
- Professional and confident
- Calm under pressure (especially during audits)
- Strong in follow-ups and accountability
- Process-oriented and systematic
Work Schedule & Setup
- Must be amenable to work onsite at 15th Floor, 1Nito Tower Building, Cebu City.
- 9AM - 6PM schedule
- Weekends off (Saturday and Sunday).
- Available to start immediately.
We Offer
- 13th-month salary
- Government-mandated benefits
- HMO coverage after regularization
- Opportunities for career growth and advancement within the company